Form

New in version 4.7

preview of the Form application

Note

The Form application is currently in Beta. More features are planned for the near future including:

  • import/export

  • better visualization for responses

  • more options

    • different ways of counting ranked ballots

  • author notifications

Roles

Forms benefit from the same collaboration and privacy features as the other CryptPad applications. They also have slightly different requirements when it comes to usage, for example someone responding to a form should be able to edit their own answers but not other users' answers or the form itself. For this reason the Access rights when sharing a form are different from the other applications. Forms have 3 different roles:

  • Author: can edit questions and form settings.

  • Auditor: can view responses to the form whether or not they are public.

  • Participant: can answer the form and only view responses once they are made public by an author.

To share a form with a specific role, for example to send it to participants, select the role in the Share menu before selecting contacts or copying the link.

the share menu in the form application, showing the three roles: participant, auditor, and author.

Note

The user list, chat, and alerts about users joining the collaborative session are all disabled when a participant is responding to a form. This is to avoid giving the impression that someone is watching while they answer.

Editing a form

To add a question, use the Add menu after the last question, or the between each question.

To delete a question use the Delete button on the question to remove.

Question types

Text

Response: one line of text

Options:

  • Text type: text, number, link or email

Note

In the case of link and email, the question is highlighted in red and an error is shown to the user if their response does not fit the required format.

Paragraph

Response: multiple lines of text

Options:

  • Maximum characters: limit (defaults to 1000)

Choice

Response: one choice from the list

Options:

  • Add option button

  • Grab the handle and drag to re-order options

  • Delete an option with

Choice Grid

Response: one option choice per item

Options:

  • Add option and Add item buttons

  • Grab the handle and drag to re-order items and options

  • Delete an item or option with

Checkbox

Response: multiple choices from the list

Options:

  • Maximum selectable options

  • Add option button

  • Grab the handle and drag to re-order options

  • Delete an option with

Checkbox Grid

Response: multiple choices for each item

Options:

  • Maximum selectable options (per item)

  • Add option and Add item buttons

  • Grab the handle and drag to re-order items and options

  • Delete an item or option with

Ordered List

Response: order of preference for the listed options

Options:

  • Add option button

  • Grab the handle and drag to re-order options

  • Delete an option with

Poll

Response: Yes, No, or Acceptable for each of the proposed options

Option types:

  • Text

    • Add option button

    • Grab the handle and drag to re-order options

    • Delete an option with

  • Day

    • Select the date choices by clicking on them in the calendar

  • Time

    • Click on an option to select the date and time in the calendar

    • Click "Add multiple dates and times" to select multiple options and use Add all to add all of the selected options at once.

Form Settings

  • Closing date: date after which the form will be closed to new responses

    • Use the Set closing date button to select a date from the calendar

    • If a closing date is set, use Remove closing date to remove it.

  • Anonymous answers (blocked by default)

    • Blocked: only users who are logged in to their CryptPad account can respond to the form.

    • Allowed: unregistered users can respond, logged in users can choose to respond anonymously.

  • Publish responses (private by default): allow anyone who can view the form to view responses.

Warning

Once responses are made public they cannot be made private again.

Advanced use-cases

Anonymous responses with access list

To conduct an anonymous survey with a known group of users, the anonymous answers feature can be combined with an Access List.

To access the form, participants need to be logged in to an account that is on the access list (either directly or through a team they are part of).

If anonymous answers are allowed on the form, participants are able to answer anonymously while the access list ensures they are coming from a specific group of users.

Import/Export

Exporting the results for analysis outside of CryptPad is not yet available. This is planned for a future release.